ACCOUNTS PAYABLE

The Accounts Payable department is responsible for the payment of all Town of Wilkesboro obligations/debts. The Town's fiscal year is July 1 through June 30. As the payer of Town's obligations, it is our goal to make payments to vendors in a timely and efficient manner. Invoice submission deadline is every Friday at 5:00 pm for the following week's check processing but are paid at our standard terms of net 30 days. 

*******No work shall be started until all steps and forms are turned into the Finance Dept.*******

Accounts Payable Forms:  (see links below)

- Vendor Forms/Packet 

W-9 Form    

- NC Sales Tax Report/Affidavit

  

Step 1: Vendor Information Form 

The vendor is asked to complete a form to provide the town with your company's information, an accounting contact person, payment terms, what the vendor sell or services, and etc. Also you will find our terms and conditions inside this packet as well.

 

Step 2: E-Verify for contracts/purchase orders involving construction, contractual or service work.

An e-verify form is included in the Vendor Information Packet and is required by all vendors. 

2017 Legislative Update - H306

2015 Legislative update - H318

2014 Legislative update - H369v8

Original 2013 Legislation - H786/Session Law 2013-418-clarify which employers are subject to the NC's E-Verify laws.

For more information on federal E-Verify laws, click here

For list of E-verify FAQs from the UNC School of Government, click here.

 

Step 3: NC Sales & Use Taxes for the "Contractor" Form

For invoices with NC Sales and Use Tax on a separate line: Most invoices will more than likely will be shipped to Wilkes County, NC where the NC sales tax rate is 7%. If product is picked up in a different county, please charge that county’s sales tax rate since NC sales tax is charged according to where the product is delivered.

OR

sales tax affidavitFor invoices without NC Sales and Use taxes on a separate line: If your company reports your sales and use tax directly to NC Department of Revenue, your invoices to the Town are not required to have the sales and use tax broken out on a separate line. However, your company is required to certify your company paid sales tax to your supplier(s) and this tax must be reported to the Town on a Sales And Use Tax Reporting Affidavit. The form is located at link above or by clicking on the form image and must be completed for each invoice submitted to the Town along with your supplier’s invoice(s). Payment will only be made when your company’s invoice is submitted along with the completed affidavit and your supplier’s invoice(s). 

This affidavit and supplier's invoices are only released to the NC Department of Revenue during any future sales tax audit(s). We do not share this information with any other persons nor will we sell your information to anyone.

 

Step 4:  Certificate of Insurance

sample COIThe vendor SHALL NOT BEGIN ANY WORK until a standard Certificate of Insurance to include Employer’s General Liability and Worker’s Compensation Insurances have been received by the Town Clerk. Please contact James K. Byrd at Tel: 336-838-3951 X 234, Fax: 336-838-7616 or email.  

The Contractor and sub-contractor(s) agree that during the term of his/her contract, at their sole cost and expense, shall provide commercial insurances with terms and limits as may be reasonably associated with any contracts and/or services, unless stated differently.

- Vendor/Contracted Worker definition – includes any person or company who enters onto our town owned premises to provide construction, contractual or service related work.
  

  

Step 5: Beer / Wine License

Who needs a Beer or Wine Business License? Click here to find out.